Reporting of holdings

Reporting is submitted via FI's online Periodic Reporting system. Data must be in XML format.

Swedish and foreign management companies will report the risks to which the UCITS is exposed in addition to the holdings in the fund.

AIF managers managing special funds shall report data that management companies previously reported for UCITS.

The zip folder with technical specifications below contains the following files (in swedish):

  • Anvisning Fondinnehav Specialfonder - detaljerad.doc
  • Anvisning Fondinnehav Specialfonder - förenklad.docx
  • Fondinnehav-Specialfonder-2019-09-10.xsd
  • Anvisning Fondinnehav Värdepappersfonder - detaljerad.doc
  • Anvisning Fondinnehav Värdepappersfonder - förenklad.docx
  • Fondinnehav-Värdepappersfonder-2019-09-10.xsd
  • Valideringsregler_2019-01-31.xlsx

The technical specifications were updated on 26 September 2019.

Possibility to test the reporting system Reporting of Holdings - UCITS and Reporting of Holdings - special funds

It is possible to test the online reporting system using the most recently updated technical specifications. The test reports are filed using the test tab in the system.

The reference date that will be used for the test reporting is in the column Reference Date in the system. This is the date that must be provided in the XML file.

Q&A – Reporting of Holdings (Updated 2019-09-26)

The technical specifications have been modified as of 26 September 2019. What has changed?

There is now a verification step to check that the information about the tags MotpartOTC, InsättningKonto and Företagsgrupp is also included in related subtags. This step cannot be skipped. The information in the subtags will also be verified in revisions that are sent in after 26 September.

What are the major differences to the technical specifications after the update on 5 March 2019?

The following is a list of the major changes to the technical specifications:

  • The name for counterparty OTC derivatives may only occur once per fund; the field may not be left empty and may not contain only numbers.
  • A unique combination of the name of the credit institution and currency code may only occur once per fund. The name of the credit institution may not be left empty, contain only numbers or consist of only a currency code.
  • The name of the company group may only occur once per fund. The field may not be left empty and may not contain only numbers.
  • Every unit class must have a unique ISIN code.
  • If a fund reports a performance-based fee, both "Förvaltningsavgift" and "Avkastningströskel" must be filled in.
  • If a fund has permission to use a Value at Risk model for its risk assessment, all information must be filled in (VärdeVaR, Innehavsperiod, Konfidensintervall).

For more detailed information, see "Schema and technical specifications of reporting holdings 2019-03-05.zip" under Read More at this page.

Will these reports be in addition to or a replacement for the existing reports?

For UCITS, the reports submitted in the XML format will replace the existing reports currently submitted by sending a text file to fond@fi.se. There will be some new information due to amended regulations.
For special funds, the amended regulations introduce a new obligation to file reports every quarter.

Which reference date applies to the first reporting occasion?

The reference date for the first reporting is 31 December 2018. If you value the fund on this date, your report will refer to this date. Otherwise, your report refers to the last date during the quarter on which the fund was valued.

Is the reporting of holdings mandatory?

Yes. It is mandatory to report holdings. This is laid down in the regulations for both UCITS and special funds.

Then why are financial instruments not marked as mandatory in the XML schema?

Some funds might be under liquidation and not have any financial instruments left. It must be possible to report these funds as well.

What does the asterisk (*) next to some of the data signify?

FI is requesting this data as part of a survey that will be conducted in conjunction with the reporting for Q4 2018. After the reporting occasion for Q4 2018, it will be voluntary to report this data, although it is FI's hope that companies will still do so. As soon as FI has a statutory basis, it will be mandatory to report this data. Because fund management companies must still build a new report, it can be advantageous to develop a comprehensive report from the start. FI therefore would like to be clear that there is an intention to gather this data in the future as well.

Will the information be published on fi.se?

FI will publish information for Q2 and Q4 every year after the last day that fund management companies and AIF managers must publish their yearly report and half-yearly report. This means that the publication of data for Q4 will occur the first weekday after 30 April, and the publication of data for Q2 will occur the first weekday after 31 August. A publication schedule will be available on FI's website.

How should the standard deviation be calculated? Which formula should we use?

FI gathers information about the standard deviation that is based on the industry standard, which is in accordance with the Swedish Investment Fund Association's Guidelines for key ratio accounting of Swedish UCITS and special funds.

Validation rules - why do we get an error message for the market value of instruments? (Errors 514 and 714)

FI checks that the reported market value is reasonable. FI calculates the control value for the market value as Number x Price x Exchange Rate or Nominal Amount x Price/100 x Exchange Rate. If you received an error message, you have probably not properly reported "number", "nominal amount", "price" or "exchange rate". For example, holdings denominated in British pence are reported in GBP.

How should we report positions lended?

Report the data in the manner that is most accurate. If only part of a position has been lended, the best method may be to report two positions and mark one as lended. For example, if a position consists of 1,000 units and 100 are lended, report two positions, one at 900 and one at 100 and mark the latter as lended.

Won't this trigger validation rule 505?

Validation rule 505 is constructed to remove doubles. If there is a difference between Instrument A and Instrument B, for example they differ in number or whether they are deposited/lended, the rule should not be a hinder.

Is the objective of the "Ägarandel" field to gather information per fund or fund company?

The objective is to gather information per fund.

What should be reported under "Ägarandel" if the instrument is a derivative?

This is governed by an ownership limitation rule that regulates how much of a company or issuer a fund may own. It is set out in Chapter 5, section 19 of the Swedish UCITS Act (2004:46). If ownership has not been transferred to the fund, the ownership does not need to be reported.

Does the field "Röstvärde" refer to the fund or the fund company?

It is the instrument's share of the company's voting rights (in per cent) that should be reported. In other words, we do not want the fund company's voting rights.

What should be reported in the "Emission" field for an individual instrument?

This field is for situations where two or more instruments belong to the same issue but have different ISIN codes.
In such a situation, we want you to specify the ISIN for the primary issue for the instruments that belong to the same issue if they do not already have the same ISIN code.
Only funds that have authorisation to invest in accordance with Chapter 5, section 1 of the Swedish UCITS Act (2004:46) need to report the ISIN code for the primary issue.

Are there any changes to "F813 – Quarterly Report" for UCITS and special funds?

No, nothing has changed.

How should we report the ISIN code for a fund if we have several unit classes?

Use the same principle as when you report F813.
Does the exposure to groups refer only to several firms within the same groups? In other words, not to a single firm?
No, exposure to groups also refers to exposure to a single firm. The instruction refers to Chapter 5, sections 21-22 of the Securities Market Act (2004:46). It is stated there that the rule refers to exposures to a single firm or to firms in a single group.

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Last reviewed: 2019-10-07
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